# Your Roles

## Your Role Before the Webinar/ Meeting <a href="#your-role-before-the-webinar-meeting" id="your-role-before-the-webinar-meeting"></a>

As the training lead, once you have your date and venue confirmed, please complete the steps below:

1. ​[Login to the Idaho Training Clearinghouse](https://idahotc.com/login)
2. In the top navigation menu, under the “Home” dropdown, select “Request Online Meeting/Webinar.”
3. Check the calendar for any webinars that conflict with your date and time of choice. If there is already a webinar scheduled, please choose a different date or time.
4. Complete the request form as thoroughly as possible.
   1. Please use the “other comments” box to include any notes, details, or special requests.
   2. People needing panelist links are anyone who will be attending the webinar either to present, monitor questions, or offer technical support. Each panelist will receive a unique webinar link to attend.
5. Please allow 48 hours for the ITC to post your webinar.
6. Ensure that you have working headset/microphone, a stable internet connection, presentation content, webcam (optional), and poll questions (optional).
7. Let ITC know if you want to meet for a practice session beforehand to test hardware, screen sharing, audio, etc.
8. Send ITC any handouts that you’d like participants to have for the webinar at least 1 week prior to the webinar. Handouts need to be accessibility checked before sending to ITC.
9. Send ITC any poll questions to be included in the webinar at least 24 hours prior to the webinar.
10. Send invitations to intended audience (optional to use the invitation provided by ITC) and do any necessary marketing to ensure desired audience size.


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